gsa-physics

How to redeem GSA-physics funding

Request approval for your purchase from the GSA reps.

Method #1: If you can pay with a credit card virtually (without a physical card swipe)

This is by far the easiest option.

Method #2: If you must pay in person or without a credit card

If tax would normally be charged (e.g. most non-grocery expenses), try to find a way to pay using Method #1. CMU generally does not normally pay sales tax. If you are paying personally, you will likely be charged sales tax, which reduces funds available in your budget and has been known to cause problems when processing reimbursements. See the note at the bottom of the university reimbursement policy.

Catering services (e.g. pizza)

Request department credit card information from Hilary Homer to place your order online or over the phone. Be sure to ask about the gratuity policy.

Online purchases

Provide a link and any other relevant information to Hilary Homer for her to place the order.

Reimbursement
  1. You must have a separate direct deposit account set up to be reimbursed for expenses. This is not the same as the direct deposit account you use for your stipend. You must request a separate form from Hilary Homer for expenses reimbursement.
  2. Make your purchase and ensure that you have a receipt showing your name and the full amount you paid.
Keep all receipts!
  1. Keep track of all final receipts, scan them and email them to:

    CC: 
  2. Record the cost of your purchases for keeping track of your own budget.
  3. Finally, submit all receipts to Hilary Homer for reimbursement and/or departmental record-keeping.